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Volunteer Roles

AYSO R213 - Parent Volunteer Roles


Below is a list of volunteer roles, along with the approximate time needed, a discription, and some notes. Please look through and figure out what might work well for you.



If you have any questions about the roles that isn't covered, or if you are interested in helping out in one of the roles, feel free to email or call.


Coach

Time: 2 hours of practice and 1 to 1.5 hours for games each week. Also requires certification training for certain divisions and based on previous activity and certifications. Can be 2 hours to 6 hours. Additional 30 minutes before each game or practice to prepare a lesson plan or game required elements.

Scope: School or park field for practice and games assigned on the schedule and/or by your division commissioner

Task: lead a group of players in learning the game of soccer as well as developing leadership skills, teamwork, satisfaction in reaching goals, and understanding concepts of responsibility, action, and skills development.   Elements of PIE (positive, instructional, encouraging) to be used at all times. Knowledge of the game is not required but is helpful. Training and certification is provided and required for some divisions. Older divisions provide competitive play, playoffs, and chances to advance to Area playoffs and possibly All Stars.

Assistant Coach

Time: 2 hours of practice and 1 to 1.5 hours for games each week. Also requires certification training for certain divisions and based on previous activity and certifications. Can be 2 hours to 6 hours. May require brief time prior to each practice and game to coordinate with the coach on plans.

Scope: School or park field for practice and games assigned on the schedule and/or by your division commissioner

Task: Assist the Coach with all of his/her tasks in leading a team of players in the game of soccer. Help to set up practice elements, coordinate players and ensure that the coach has enough support to run an effective and fun practice. All requirements apply to assistant coaches as they do to coaches. May be required to run practice or games should the Coach not be present.

Referee

Time:   1.5-3 hours per week (at your discretion after 8 hours of training)

Scope: Soccer field of your choosing

Task:    Sign up to referee or be an assistant referee at one (or more) of the weekly soccer games in the Region during the Fall and Spring seasons. After your initial training, you are provided a uniform and are able to assign yourself to your own schedule. You and your fellow referee crew are responsible for keeping our games safe, fair and fun. This is an excellent way to learn more about the game and at the same time provide the officiating that every game needs.


Division Commissioner

Time: At the beginning of the season approximately 20 hours total. near the end of the season an additional 2 to 10 hours depending on the division for end of year efforts. During the season communicate with coaches via email concerning regional topics or messages intended for their division.

Scope

Task: Recruiting volunteers identified for the particular division - including Coaches, Assistant Coaches, and Referees. Determine the number of teams necessary to be able to offer all registered players a chance to play. Work with the registrar and volunteer coordinator and the division coordinator to receive ratings or other elements required to create balanced teams as necessary. Communicate practice assignments and team assignments to coaches. Assist with Coach Meeting in distributing uniforms and meeting coaches. Forward information from the Region as instructed to ensure all coaches are instructed in regional activities. At end of the season collect ratings or other end of year information as required. Deliver any end of year awards as necessary. Assist the division coordinator in soliciting All Star and Area playoff interest and required information.

 

Division/Program Coordinator

Time: Depends on activity. 3-5 hours pre-season, then maybe 30 minutes a week average.

Scope: Division communication - U5 through U8, U10 through U14, Flex Extra/U16-19/All Star/Spring Select

Task: Provide coordinated communications from the Region and its directors to the division commissioners as necessary. Essentially a funnel to allow for better representation and targeted activity per division. Take emails and instruction from Region 213, Area Q, and AYSO in general and distribute to their respective division commissioners as necessary. Take concerns and questions from each Division Commissioner or Select coaches and forward to the appropriate contact in the Region or Area. Ensure that Select coaches, where necessary, are complying with requirements imposed by the region or by other areas or Section managing gaming circuits.


Picture Day Coordinator

Time: 1-3 hours prior to picture day. All day on day of picture day (usually 8 hours).

Scope: work with Regional Commissioner, Photography studios, and volunteers who have expressed interest

Task: Collect volunteer info from the Volunteer coordinator as well as division commissioners. Work with the Photography studio as well as the Region Commissioner on scheduling, day of event activities, and any required logistics (location, food, tape, process). Assign volunteers to a schedule for Picture Day. Coordinate staff and manage operations during Picture Day.  Notify Division Commissioners when Photos have arrived so they can pick them up for distribution.

Church/Community Representative

Time:   2-4 hours per year

Scope: Your church or community

Task:    When the region wants to reach out to the community / families, work with school to get information out to families, usually by way of newsletter, bulletin, or even a wall board. Will mostly be needed to remind families about registration events.

Field Captain

Time:   5 to 10 minutes per week

Scope: Soccer field close to your home

Task:    On game days (Saturdays), go out to field before first game. Stick a corner flag at each corner of the soccer field. Stick a Kids Zone yard sign near field. After last game, take corner flags and yard sign home. Flags and sign provided, and can be kept at your home.

School Representative

Time:   2-4 hours per year

Scope: Your child's school

Task:    Find who to talk to regarding school information. When the region wants to reach out to the community / students, work with school to get information out to families, usually by way of newsletter, bulletin, or even a wall board. Will mostly be needed to remind students about registration events.
 

Awards Coordinator

Time: Approximately 4 hours in preparation for end of season awards. Begins mid season. An additional 6 hours at the end of the season ensuring all trophies, medals, and other awards/gifts are supplied to all players and coaches.

Scope: All teams, players, coaches within Region 213

Task: Region 213 provides trophies, medals, and pins at the end of the season for all players and coaches - depending on the division. This volunteer will work with the registrar and division commissioners on numbers of players/teams that require medals, ones that require trophies, and number of pins to order. Coordination with Regional Commissioner and Division Coordinators on playoff team numbers and how many of each to order and prepare. Coordinate with the Regional Purchasing director to determine ordering, shipment, and delivery. Coordinate with division commissioners to distribute all awards items.

Player Development Services Coordinator

Time: Annual position. Time varies depending on season as well as any meetings required with providers of training and services for player development. Usually 1-3 hours before each season to ensure all programs for the specific season (fall, winter, spring, summer camp) are ready to accept players and have the resources necessary

Scope: Entire region - work directly with service providers, Region commissioner and Regional Coach Administrator; Receive input from surveys and information from Division Commissioners.

Task: Work with the Regional Board on desired programs and benefits for the Region to improve the soccer experience in Region 213. This includes free training for players in the form of Friday Night Futbol, additional coach training, goal keeper academy, paid training for Flex Extra teams, as well as new services such as Flex Concurrent and other new avenues. Coordinator does not require complex knowledge of soccer but does require good communication skills with outside service providers as well as Regional Board members. Work to communicate programs through the region on the website, newspaper, mailers, etc.


Coach

Time: 2 hours of practice and 1 to 1.5 hours for games each week. Also requires certification training for certain divisions and based on previous activity and certifications. Can be 2 hours to 6 hours. Additional 30 minutes before each game or practice to prepare a lesson plan or game required elements.

Scope: School or park field for practice and games assigned on the schedule and/or by your division commissioner

Task: lead a group of players in learning the game of soccer as well as developing leadership skills, teamwork, satisfaction in reaching goals, and understanding concepts of responsibility, action, and skills development. Elements of PIE (positive, instructional, encouraging) to be used at all times. Knowledge of the game is not required but is helpful. Training and certification is provided and required for some divisions. Older divisions provide competitive play, playoffs, and chances to advance to Area playoffs and possibly All Stars.

Assistant Coach

Time: 2 hours of practice and 1 to 1.5 hours for games each week. Also requires certification training for certain divisions and based on previous activity and certifications. Can be 2 hours to 6 hours. May require brief time prior to each practice and game to coordinate with the coach on plans.

Scope: School or park field for practice and games assigned on the schedule and/or by your division commissioner

Task: Assist the Coach with all of his/her tasks in leading a team of players in the game of soccer. Help to set up practice elements, coordinate players and ensure that the coach has enough support to run an effective and fun practice. All requirements apply to assistant coaches as they do to coaches. May be required to run practice or games should the Coach not be present.

Referee

Time: 1.5-3 hours per week (at your discretion after 8 hours of training)

Scope: Soccer field of your choosing

Task: Sign up to referee or be an assistant referee at one (or more) of the weekly soccer games in the Region during the Fall and Spring seasons. After your initial training, you are provided a uniform and are able to assign yourself to your own schedule. You and your fellow referee crew are responsible for keeping our games safe, fair and fun. This is an excellent way to learn more about the game and at the same time provide the officiating that every game needs.


Division Commissioner

Time: At the beginning of the season approximately 20 hours total. near the end of the season an additional 2 to 10 hours depending on the division for end of year efforts. During the season communicate with coaches via email concerning regional topics or messages intended for their division.

Scope

Task: Recruiting volunteers identified for the particular division - including Coaches, Assistant Coaches, and Referees. Determine the number of teams necessary to be able to offer all registered players a chance to play. Work with the registrar and volunteer coordinator and the division coordinator to receive ratings or other elements required to create balanced teams as necessary. Communicate practice assignments and team assignments to coaches. Assist with Coach Meeting in distributing uniforms and meeting coaches. Forward information from the Region as instructed to ensure all coaches are instructed in regional activities. At end of the season collect ratings or other end of year information as required. Deliver any end of year awards as necessary. Assist the division coordinator in soliciting All Star and Area playoff interest and required information.

Division/Program Coordinator

Time: Depends on activity. 3-5 hours pre-season, then maybe 30 minutes a week average.

Scope: Division communication - U5 through U8, U10 through U14, Flex Extra/U16-19/All Star/Spring Select

Task: Provide coordinated communications from the Region and its directors to the division commissioners as necessary. Essentially a funnel to allow for better representation and targeted activity per division. Take emails and instruction from Region 213, Area Q, and AYSO in general and distribute to their respective division commissioners as necessary. Take concerns and questions from each Division Commissioner or Select coaches and forward to the appropriate contact in the Region or Area. Ensure that Select coaches, where necessary, are complying with requirements imposed by the region or by other areas or Section managing gaming circuits.


Picture Day Coordinator

Time: 1-3 hours prior to picture day. All day on day of picture day (usually 8 hours).

Scope: work with Regional Commissioner, Photography studios, and volunteers who have expressed interest

Task: Collect volunteer info from the Volunteer coordinator as well as division commissioners. Work with the Photography studio as well as the Region Commissioner on scheduling, day of event activities, and any required logistics (location, food, tape, process). Assign volunteers to a schedule for Picture Day. Coordinate staff and manage operations during Picture Day. Notify Division Commissioners when Photos have arrived so they can pick them up for distribution.

Church/Community Representative

Time: 2-4 hours per year

Scope: Your church or community

Task: When the region wants to reach out to the community / families, work with school to get information out to families, usually by way of newsletter, bulletin, or even a wall board. Will mostly be needed to remind families about registration events.

Field Captain

Time: 5 to 10 minutes per week

Scope: Soccer field close to your home

Task: On game days (Saturdays), go out to field before first game. Stick a corner flag at each corner of the soccer field. Stick a Kids Zone yard sign near field. After last game, take corner flags and yard sign home. Flags and sign provided, and can be kept at your home.

School Representative

Time: 2-4 hours per year

Scope: Your child's school

Task: Find who to talk to regarding school information. When the region wants to reach out to the community / students, work with school to get information out to families, usually by way of newsletter, bulletin, or even a wall board. Will mostly be needed to remind students about registration events.

Awards Coordinator

Time: Approximately 4 hours in preparation for end of season awards. Begins mid season. An additional 6 hours at the end of the season ensuring all trophies, medals, and other awards/gifts are supplied to all players and coaches.

Scope: All teams, players, coaches within Region 213

Task: Region 213 provides trophies, medals, and pins at the end of the season for all players and coaches - depending on the division. This volunteer will work with the registrar and division commissioners on numbers of players/teams that require medals, ones that require trophies, and number of pins to order. Coordination with Regional Commissioner and Division Coordinators on playoff team numbers and how many of each to order and prepare. Coordinate with the Regional Purchasing director to determine ordering, shipment, and delivery. Coordinate with division commissioners to distribute all awards items.

Player Development Services Coordinator

Time: Annual position. Time varies depending on season as well as any meetings required with providers of training and services for player development. Usually 1-3 hours before each season to ensure all programs for the specific season (fall, winter, spring, summer camp) are ready to accept players and have the resources necessary

Scope: Entire region - work directly with service providers, Region commissioner and Regional Coach Administrator; Receive input from surveys and information from Division Commissioners.

Task: Work with the Regional Board on desired programs and benefits for the Region to improve the soccer experience in Region 213. This includes free training for players in the form of Friday Night Futbol, additional coach training, goal keeper academy, paid training for Flex Extra teams, as well as new services such as Flex Concurrent and other new avenues. Coordinator does not require complex knowledge of soccer but does require good communication skills with outside service providers as well as Regional Board members. Work to communicate programs through the region on the website, newspaper, mailers, etc.

Events Coordinator
Board Support
Webmaster
Newsletter
Photographer