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2013-02

Attendees:

Ramiro Tavares

Andy Edwards

Myron Goldstein

Jonathan Smith

Brian Foster

Doug Birozy

Richard Stewart

Shannon Kennedy (late)

 

Absent:

Oleg Chaikovsky

Abhijeet Deshpande

 

Meeting Called to order at 7:11 PM

 

  • Administrative Reports
    • Treasurer
      • Spent $27K (uniforms & city of Irvine permit fees) $76K in the bank
      • Brian: need to pull the Chase money market
      • Need actuals report for MY2012 since Budget needs to be done this month.
      • Jonathan Smith - Send Brian the budget for MY2012 to do MY2013
    • Safety Director (Jonathan Smith) - nothing going on; Concern: injuries that are incurring are not getting submitted to Jonathan. Need to have Oleg remind the coaches to send out the forms.
      • One they have an option where supplemental where their insurance is not covering the expenses.
      • Mandatory incident report (for significant injuries)
      • Check the website and make sure the form is there and ready to go.
    • Registrar
      • Registration for Spring Rec (475 - how many were not Fall)
      • Spring Select
        • Not a lot of teams have moved over.
      • Scholarships
      • Few U16s that are requesting B19 Weis team.
      • Registration for Fall: April 21st (Sun), May 23rd (Thur), June 8 (Sat), June 27 (Thur) and July 21 (Sun) [wait list begins July 22]
      • Accept PayPal through eAYSO (Secure email form from Google)
      • Volunteer Interest Form (Google Form)
      • They want volunteers - interest forms.
      • Mail-in with volunteer interest form
      • Setup seems to be working well
    • CVPA
      • Ahmed Salem report
      • Families Forward for scholarships - Brian might need to give them some guidelines for full and partial as well as what should be negotiated.
    • Director of Volunteers
    • Purchasing
  • League Playoffs - GU10 had best chance and lost in Final
  • All-stars - no team moving on (wild card for BU10/Lee - could not field enough players)
  • Spring Season Rec Status
    • Uniforms Ordering
      • 2 BU5 & 2 GU5
      • BU6 & GU6 = 6 teams of 6
      • U7s and U8s
    • Division Commissioners status including Teams configuration and Coach Recruiting
      • U5s
        • Brian: do not cap U5 registrations
        • Master Coach will be required for the first 6-8 weeks
        • Brian: instructed Myron to order 15 manuals
        • Brian: instructed Myron to order 4 more sets of 5 uniforms
      • U6s
        • Need division commissioner for BU6
        • Issue is dividing them up into 6 teams of 6 playing 4v4
      • U7s
        • 6 teams of 7 playing 5v5
      • U8s
        • 9 players/team playing 7v7
        • 6 teams
      • U10s
        • 4 teams of 12 for a total of 48 spots
        • Recruiting division commissioners - Robyn Hornyak and Tom Radmilovich
      • U12s/U14s
        • GU12 has 5 spots
        • BU14 and Gu14 in good shape
      • Registration Status
      • Concussion training - not required; highly recommended
      • Coaches meeting at one of Brian's practices (Feb 21) for U10-U14 training
    • Area Play for U10/U12/U14

 

  • Concussion Form during registration (handout)
  • Spring Extra Status (GU12 only team)
    • Roster increase exception (15 to 16) submitted to Nily/AD by Brian
  • Spring Select Status
    • Select teams submitted (still need field information)
      • G-9 Nadal/Peabody still a concern (also Aaron Buttacio issue)
      • B-9 Yonemura roster increase from 10 to 12 submitted to Nily/AD by Brian
    • Uniforms are being fulfilled by SoccerGarage same day
    • Uniform needs for U16/U19: a) generic kit ordered for B-19; b) individual orders need to be submitted to Myron for additional needs.
  • AYSO Soccer Camps
    • Brian requested Friday night fields for FNF
    • Need Spring Select/Extra coach requests submitted for resource planning.
  • Fall Rec 2013 Planning
    • Registration schedules determined to be:
    • Division Commissioners Status
    • Promotions and Marketing
    • Scholarship setup with Families Forward
    • Uniforms RFP
    • Player Development RFP
    • Program Changes such as:
      • AYSO Recommendation compliance (U5, U6, U7, U8, etc.),
      • Change Sportsmanship Program
      • Team Formation Process
  • Fall Extra 2013 Planning
    • Coaches/Teams Status
      • BU9 - OPEN, NO RESPONSE TO COACH REQUESTS
      • BU10 - Yonemura/Duberow
      • BU11 - Radmilovich
      • BU12 - O'Neill
      • BU13 - Hebert/Tsuchiyama
      • BU14 - Albin/Chaikovsky (tentative)
      • BU15 - Iversen/Cruse
      • GU9 - Sun
      • GU9 - Poissonier
      • GU10 - Nadal/Peabody
      • GU11 - Chen/Ong (may need a coach).
      • GU12 - NO TEAM
      • GU13 - Foster/Hayden
      • GU14 - Paladichuk/Todorov
      • GU15 - Sun / Cribbin
    • Issue with G-10 (Nadal/Peabody, Casola/Moniz and Buttacio)
    • Introduction of U-9s and G15/G16 added to Section program
    • Introduction of Referee Points System
    • Section has acknowledged U12s should be in compliance with National… U11 will be 9v9 for ne t year (U11 was 11v11 this year and will continue 11v11 as U12 next year).
    • Tryouts: still in the planning stages.
  • Miscellaneous
    • RAP (Regional Assessment Program) Status Update
    • Section Meetings
    • NAGM in Washington DC
    • Website transition
      • Doug to add Fall 2013 Registration information and update dates on webpages
    • Volunteers Needed
      • Webmaster
      • LA Galaxy/Chivas USA Liaison
      • Player Training & Development Sub-contractor Liaison
      • Fields Administrator (city and field paint liaison)
      • Management Administrator (Processes, Forms, Calendar, etc.)
      • Director of Marketing & Promotion
      • Newsletter Editor
    • Promotion & Marketing Activities
      • Banners
      • Valpak
      • IUSD/TUSD Flyers and Mailers
      • Newspapers
      • Newsletters/Constant Contact
    • Irvine Junior Games

 

Move to End: Ramiro 2nd: Jonathan Unanimous

 

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