The following Version - Version 2.00 - is a draft pending approval of the interim Regional Commissioner and the Regional Board of Directors. It is intended for reference only.

Version 2.00 DRAFT

1.0 General Approach

Flex Extra team invitations are to be extended on the basis of the results of tryout sessions scheduled by the Region.

Two tryout dates will be scheduled for each team. Candidates are to be strongly advised that attendance at both dates is highly recommended.

At least one independent evaluator and up to three evaluators should be present at each tryout session. Evaluators may not be the coach(es) of that team or parents of any candidate for that team. Ideally, Flex Extra coaches should work together to evaluate each other’s candidates, rather than bring in outside evaluators. However, outside, independent evaluators (such AYSO Soccer Camps instructors) are permitted as long as they have no affiliation with a local soccer club.

Each candidate will be rated in categories pertaining to performance in technical, tactical, functional, and game playing situations. Each category carries a maximum score of 25 for a total of 100. To ensure a fair and consistent basis for ratings, each evaluator must evaluate each candidate present on a given night and assign them a score in each category. All player identification will be done by assigned tryout number only.

The evaluator(s) ratings are normalized and turned into scores. The scores determine a ranked player order. The ranked player order becomes the basis for the coach to extend invitations to candidates.

The coach shall present their selection plan for approval to the Regional Commissioner or their designee (typically, the Flex Extra Administrator) for approval prior to extending offers to any players. Once the Regional Commissioner or their designee has approved the selection plan, the coach can begin using these Selection Rules for AYSO Region 213 Flex Extra Teams ("Selection Rules") to begin extending offers once they receive the ranked player list . After the team has been formed, the coach shall submit, in writing (where an email is sufficient) how they complied with these Selection Rules to the AYSO Region 213 Regional Commissioner and/or their designeare hae.

Some age divisions (where a division is a single age division and gender such as "Girls Under-11") have two teams. The total number of teams in any division is affected by the number of teams and players in the primary program for that age division as well as whether the Region believes the level of skills and talent for the pool of players is sufficient to create additional teams.  For the purpose of the AYSO Region 213 Flex EXTRA program, no single division will have more than two teams. In general, the goal is to select coaches for the two (2) teams in the same division who work well together. The selection of players to play for one coach versus another should not be a source of conflict between the coaches.

Should any conflicts in player selection continue in divisions where there are two teams, and the coaches cannot come to a mutual agreement that balances desired players and strength of roster, AYSO Region 213 reserves the right to create a selection committee and determine rosters for each team independent of coach selection.

2.0 Specific Rules for Team Invitations

Team Invitations are handled through a sequential process which includes Mandatory and Additional Tryout Picks. After Mandatory and Additional Tryout Picks are complete, the remainder of the positions on the team may be filled by the coach selecting candidates from:

• The tryout list (and not on the Reserve list in the case of an age division with two teams), or
• The Reserve List in the case of an age division with two teams according to the Reserve List guidelines below, or
• Players who did not attend a tryout according to the Wild Card Picks guidelines below.

In all cases invitations may not be sent to any candidates until the Regional Commissioner or their designee reviews the list of mandatory picks and potential additional picks (wild card, etc.)

2.1 For Divisions with a single team with a maximum roster size of 15 players

2.1.1 Mandatory Picks

For teams with a maximum roster size of fifteen (15), seven (7) of the top ten (10) ranked candidates must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to any of the remainder of the top 15 ranked candidates until either: a) Seven (7) candidates have accepted offers, or All of the top fifteen (15) players have been made offers.

2.1.2 Additional Tryout Picks

After Mandatory picks are complete, additional positions on the team must be filled by the coach selecting from other candidates who attended the tryout. A total of fourteen (14) candidates from the tryout must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to:
a) Any of the remainder of the tryout candidates until either ten (10) candidates have accepted offers, or
b) Until offers have been made to the top fifteen (15) rated players from the tryout.

A coach may extend invitations to evaluate Additional Tryout Picks to their Spring practices on a limited basis. See Call Backs below.

2.2 For divisions with a single team with a maximum roster size of 12 players

2.2.1 Mandatory Picks

For teams with a maximum roster size of twelve (12), six (6) of the top ten (10) ranked candidates must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to any of the remainder of the top 12 ranked candidates until either:
a) Six (6) candidates have accepted offers, or
b) All of the top twelve (12) players have been made offers.

2.2.2 Additional Tryout Picks

After Mandatory picks are complete, additional positions on the team must be filled by the coach selecting from other candidates who attended the tryout. A total of ten (10) candidates from the tryout must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to:
a) Any of the remainder of the tryout candidates until either ten (10) candidates have accepted offers, or
b) Until offers have been made to the top twelve (12) rated players from the tryout.

A coach may extend invitations to evaluate Additional Tryout Picks to their Spring practices on a limited basis. See Call Backs below.

2.3 For divisions with a single team with a maximum roster size of 10 players

2.3.1 Mandatory Picks

For teams with a maximum roster size of ten (10), five (5) of the top seven (7) ranked candidates must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to any of the remainder of the top ten (10) ranked candidates until either:
a) Five (5) candidates have accepted offers, or
b) All of the top ten (10) players have been made offers.

2.3.2 Additional Tryout Picks

After Mandatory picks are complete, additional positions on the team must be filled by the coach selecting from other candidates who attended the tryout. A total of seven (7) candidates from the tryout must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to:
a) Any of the remainder of the tryout candidates until either seven (7) candidates have accepted offers, or
b) Until offers have been made to the top ten (10) rated players from the tryout.

A coach may extend additional invitations to evaluate Additional Tryout Picks to their Spring practices on a limited basis. See Call Backs below.

2.4 For divisions with a single team with a maximum roster size of 18 players

2.4.1 Mandatory Picks

For teams with a maximum roster size of fifteen (18), seven (9) of the top 12 (12) ranked candidates must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to any of the remainder of the top 18 ranked candidates until either:
a) Nine (9) candidates have accepted offers, or b) All of the top fifteen (18) players have been made offers.

2.4.2 Additional Tryout Picks

After Mandatory picks are complete, additional positions on the team must be filled by the coach selecting from other candidates who attended the tryout. A total of fifteen (15) candidates from the tryout must be offered a position on the team. If any of these candidates decides not to join the team, the coach must extend offers to:
a) Any of the remainder of the tryout candidates until either 12 (12) candidates have accepted offers, or
b) Until offers have been made to the top fifteen (15) rated players from the tryout.

A coach may extend invitations to evaluate Additional Tryout Picks to their Spring practices on a limited basis. See Call Backs below.

2.4.3 Extending the selection process

U16 and U19 teams - whether Flex Extra or Recreational - tend to take longer to fill spots due to the lack of interest from players until nearer to the season start. At the discretion of the Regional Commissioner or the selection committee they may designate, Board Members identified below, a coach is allowed to add players as recruited or as players submit applications to the Region of they do not have enough players to fill a roster after the tryouts.

2.5 For divisions with two teams (in the same division) with a maximum roster size of 10 players

2.5.1 Mandatory Picks

For clarification purposes, teams will be designated Team 1 (and Coach 1) and Team 2 (and Coach 2).

Each team has a maximum roster size of ten (10) players. Between the two teams, ten (10) of the top fourteen (14) ranked candidates must be offered a position on one of the teams ("Initial Mandatory Picks"). Both coaches will work together to determine who their first five (5) Initial Mandatory Picks will be and submit these to the Regional Commissioner ("RC") or their designee before offers are extended.

If the two coaches cannot come to an agreement on the Initial Mandatory Picks, then the Regional Commissioner, or a Selection Committee designated by the Regional Commissioner, shall designate what players each coach can extend offers to.

If any of the candidates declines the offer from one coach because they want to be on the other team, then they are placed on the in Reserve List and Additional Tryout Picks are completed.

The goal of rules associated with players placed on the Reserve List is to balance the desire of a player to play for a particular coach with the goal of balancing the teams. Therefore, preventing one coach from "reserving" or extending promises to specific players or gaining all of the top players at the expense of the other team and coach. In spirit, players should be equally pleased and proud to play for either coach. However, we understand that some players and/or their parents do not want to play for a particular coach.

2.5.2 Additional Tryout Picks

After Mandatory picks are complete, additional positions on the team must be filled by the coaches selecting from other candidates who attended the tryout and are not on the Reserve List.

The coaches shall then submit their next two (2) player selection requests to the Regional Commissioner or their designee for approval. If the coaches cannot reach an agreement, then the Regional Commissioner or the Selection Committee designated by the Regional Commissioner shall select and hand the coaches the next list of players they may extend offers to. Any players declining an offer from the designated coach shall be placed on the Reserve List.

This Additional Tryout Picks process shall continue until:
a) A total of seven (7) candidates from the tryout and not on the Reserve List have accepted the offer, or d) Until offers have been made to the top twenty (20) ten (10) rated players from the tryout by at least one of the two coaches.

A coach may extend additional invitations to evaluate Additional Tryout Picks to their Spring practices on a limited basis. See Call Backs below.

3.0 For additional age divisions with which add a second team and become a two teams (in the same age division )

Should additional teams be added to an age divisions after this document is updated or the tryouts have been completed then a new set of tryouts shall be conducted and the team shall be formed the roster selection limits for mandatory and additional picks willof the 1-team or 2-team scenario as appropriate and as designated by the Regional Commissioner prior to the start of the tryout process.for 10 man rosters but use the roster selection limits from each division as noted above for single team divisions.

4.0 Reserve List Picks (for two teams in a single age division)

Players on the Reserve List can be extended an offer based on the following constraints:

After the Initial Mandatory Tryout Picks and Additional Tryout Picks have been completed by both coaches, a coach can submit the name of one (1) player on the Reserve List to the Regional Commissioner or their designee for permission to extend an offer to the player. Neither coach will be allowed to extend an offer to more than one (1) player on the Reserve List.

5.0 Completing Invitations and Wild Card Picks

After Mandatory, and Additional Tryout and Reserve List (if applicable) picks are complete, the remainder of the positions on the team may be filled by the coach selecting candidates from the tryout list.

In the case of an age division with two teams, the coaches shall alternate extending an offer to one player on the tryout list at a time (after getting permission from the Regional Commissioner or their designated selection committee) until both coaches are done extending offers to players on the tryout list. Any player declining an offer shall be placed on the Reserve List and cannot be selected by the other coach unless that coach is exercising their Reserve List option specified above. Thus, it benefits the coaches to work together to decide what remaining players on the tryout list they would like to extend offers before submitting the player to the Regional Commissioner or their designated selection committee.

Players who did not attend a tryout are considered "Wild Card" picks and are subject to the following conditions:

a) If a player was either a player on the previous year’s Region 213 Flex Extra team for that age group or a player on an AYSO Region 213 recreational team during the Fall Season of the previous year, then the coach may select that player as their onea "Wild Card – A" pick.

b) A coach may also select one (1) player who does not meet any of the prior listed conditions (i.e., did not attend the tryout, did not play on the previous year’s Region 213 Flex Extra team for that age group, and was not a player on an AYSO Region 213 Fall Season recreational team the previous year) and is considered a "Wild Card – B" pick. Wild Card – B picks are only eligible for the "correct" year’s Flex Extra team (i.e., a player may not play "up" without trying out or by being a coach’s "Wild Card" pick).

To clarify, coaches are allowed both one Wild Card A and one Wild Card B pick.

6.0 Candidates Attending one night of the tryout

Candidates who attend one night of the two night tryout process will have their score from the single night used as the basis for their evaluation. In addition they must indicate why they were unable to attend the second night of tryouts.

7.0 Call Backs

a) There is a limited time window for call backs.

b) A coach may call ask candidates for Additional Tryout picks or AYSO Registered Wild Card– A picks for evaluation at their spring practices. Only those players who either attended the tryout and did not meet the Mandatory Pick guidelines or are AYSO Registered (Wild Card A) may be called back.

c) The Call Back is not a tryout. The Call Back cannot be used to convert a Wild Card – A pick into a ranked, tryout Mandatory or Additional Tryout pick.

d) The coach will have two (2) weeks after the completion of tryouts and the publication of evaluation results to complete their Call Backs and evaluations. The coach is required to offer roster places to their Mandatory Picks prior to conducting further call back evaluations.

8.0 Underage Players

Underage players are those whose birth date falls after the cutoff date for a particular division. Generally they are eligible for play in an "older" division; however they must meet specific criteria in terms of their ranking. It is the Region’s intent that players play in the proper age division for the Flex Extra Program, and that only truly exceptional players be allowed to play “up”. There are players that do have the skills and size that will let them compete at the higher age group. Therefore we have created a process to allow for one (1) underage player to make a Flex Extra team.

a) Coaches can only make offers to one (1) underage player from the tryout roster.

b) The player must attend tryouts. Wild card picks cannot be used for an underage player.

c) Underage players must be ranked in the top half of all players selected by the coach. As an example, if a coach selects players ranked between 1 and 20 on a tryout list, then the underage player MUST be part of the upper half of the entire set of players. The Flex Extra Commissioner and/or their designee (and with the approval of the Executive Committee defined below) will make the determination as to appropriate cutoff.

d) Underage players should make every attempt to attend the tryout for both teams for which they wish to be considered, i.e., the “correct” age group and the “older” age group. A player who does not attend the tryout for the “correct” age group and subsequently wishes to play on that team can be selected by the coach only as a Wild Card Pick.

9.0 Evaluation Results

The evaluation "score sheets" with ratings assigned to “tryout numbers” will be submitted to the Flex Extra Commissioner (and/or their designee) by each evaluator after each night of the tryout process. The Flex Extra Commissioner (and/or their designee) will then calculate the rankings for each group of candidates. Each coach will also provide the Regional Coach Administrator and the Flex Extra Commissioner (and/or their designee) with a listing that cross references tryout numbers and names of candidates. A list of ranked candidates by name, from highest score to lowest score, will then be returned to the coach who will make his or her invitations following the procedure prescribed above.

10.0 Policy Exceptions

Any exceptions made to these rules require the approval of a majority of the Executive Committee (made up of the Regional Commissioner, Regional Coach Administrator and Regional Referee Administrator) of the Region’s Board of Directors. :

Brian Foster, Regional Commissioner;

Oleg Chaikovsky, Regional Coach Administrator and Regional Flex Extra Commissioner; and,

Richard Stewart, Regional Referee Administrator

Revision History

Date	Version	Author	Comments
3/23/05	1.0	J. Smith	initial draft culled from 2004 season’s selection rules.
4/4/05	1.1	J. Smith	modified the top selection rules to protect the top 5 ranked players in 15 man rosters and the top 3 players in 12 man rosters.
3/10/06	1.2	J. Smith	Modified the mandatory rules for players from the tryouts in order to ensure a competitive team will be created.
3/23/07	1.3	O. Chaikovsky	Modified to include Call backs.
3/23/07	1.4	B. Foster	Clarifications to Call Back rules, various formatting changes, and some corrections to typographical errors. Corrected numerical errors in the 12-man roster paragraphs.
3/26/07	1.5	O. Chaikovsky	Combined changes in 1.2, 1.3, 1.4 into one document.
3/10/08	1.6	O. Chaikovsky	Modified rules for Roster Size of 10 (was 12). Area changed roster limit.
2/3/10	1.7	B. Foster	Modified evaluation criteria information to 25-points system for Technical, Tactical, Functional Defending and Functional Attacking.
2/7/10	1.8	B. Foster	Modified rules for clarity.
3/8/11	1.9	B.	Foster Changed Executive committee and added “a designee” for the Regional Coach Administrator to designate. Added following to the General Approach: “The coach can begin using these Selection Rules for AYSO Region 213 Flex Extra Teams to begin extending offers. After the team has been formed, the coach shall indicate how they complied with these Selection Rules for AYSO Region 213 Flex Extra Teams to the AYSO Region 213 Flex Extra Program Commissioner.”
2/3/12	1.10	Foster/Chaikovsky	Added 2 team rosters, new RRA name, selection committee, numbering to doc.
2/27/13	1.11	Chaikovsky	Added for additional 2 team divisions, divisions that lose teams, and for U16
03/09/2013	2.00	Foster	Made major revisions to most sections related to 2-team situations in a single age division. In DRAFT mode, the changes are - for the most part - highlighted in red and/or with strikethrough fonts (exceptions are areas such as changing to header numbers and paragraph order for clarity).